Last updated: 02 October 2024
InclusiVision Ltd. ("we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and protect personal data when you interact with us, including through our website, events, or services. It also explains your rights in relation to your personal data. We are based in the UK and comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
We may collect and process the following types of personal data:
1.1 Supplier Data:
Name, business name, contact details (e.g., email address, phone number)
Business services, qualifications, experience
Bank details for payments
Any other information you choose to provide when submitting your details to InclusiVision via our supplier form or otherwise.
1.2 Client and Event Attendee Data:
Name, contact information, business details
Preferences and interests related to events and services
Dietary preferences or accessibility needs for event planning
1.3 Technical Data:
Information about your visits to our website, including your IP address, browser type, and cookies.
2. How We Use Your Data
We use your personal data to:
Manage Supplier Relationships: To maintain our database of suppliers, evaluate potential partnerships, and contact you for event-related opportunities.
Deliver Services: To manage and fulfil client requests, coordinate events, and handle logistics.
Payment and Contracts: To process payments and manage contracts with suppliers and clients.
Marketing and Communication: With your consent, we may use your data to send newsletters, event information, and promotional materials.
Compliance with Legal Obligations: To comply with legal and regulatory requirements.
3. Legal Basis for Processing
We rely on the following legal bases for processing your personal data:
Contractual Necessity: Processing your data to fulfil our contracts with you or provide the services you request.
Legitimate Interest: Processing your data for operational, marketing, or business development purposes while ensuring minimal impact on your privacy.
Consent: Where required by law, we will obtain your consent before processing your personal data for specific purposes, such as direct marketing.
Legal Obligation: Where processing is necessary for compliance with a legal obligation, such as tax or financial reporting.
4. Data Sharing and Third Parties
We may share your personal data with:
Event Partners and Service Providers: To facilitate events and services, we may share your data with third-party vendors, including caterers, AV suppliers, and venues.
Payment Providers: To process financial transactions.
Legal Authorities: Where required by law or to protect our rights.
We do not sell or rent your personal data to third parties for marketing purposes.
5. Data Security
We take appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse. However, please note that no system can be completely secure, and we cannot guarantee the security of your data transmitted over the internet.
6. Data Retention
We retain personal data for as long as is necessary for the purposes for which it was collected or as required by law. For example, we will retain supplier data for the duration of our business relationship and any related legal or financial requirements.
7. Your Data Rights
Under UK GDPR, you have the following rights:
Access: Request a copy of the personal data we hold about you.
Rectification: Request correction of any inaccuracies in your data.
Erasure: Request the deletion of your data where it is no longer necessary for the purposes for which it was collected.
Restriction: Request restriction of processing where applicable.
Objection: Object to the processing of your data in certain circumstances, including for direct marketing.
Data Portability: Request the transfer of your data to another service provider.
To exercise any of these rights, please contact us using the details provided below.
8. Cookies
We use cookies on our website to enhance user experience and analyse site traffic. You can control the use of cookies through your browser settings.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, notified to you by email. Please check back regularly to stay informed.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or wish to exercise your rights, please contact us at:
InclusiVision Ltd.
Company Number: 15504132
Email: [email protected]
Address: 128 City Road, EC1V 2NX
We are committed to handling your personal data responsibly and in compliance with applicable privacy laws.